The best decisions start with Polar Insight
We help insight, strategy, and product teams reach the right participants, ask sharper questions, and get answers they can act on — fast — in complex, commercial, and competitive settings.
Trusted by leading organisations working in heavily regulated industries such as energy, finance, technology, and the public sector.
🔘 Get a quote within 24 hours
🔘 Start your project this week
🔘 Not sure what you need? Let’s talk
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Pre-screened participants
We recruit people with real-world experience — and screen them carefully — so your research produces answers you can trust.
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Unrivalled global access
From boardrooms to frontline teams, we recruit the participants others can’t — from facilities directors in Texas to energy leads in Nairobi, policy experts in Berlin to fintech heads in Singapore.
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Fast, flexible delivery
We’ll get you speaking to the right people in days — without sacrificing quality, rigour, or fit.
We help you speak to the right people, ask the right questions, and get clear answers that build confidence and provoke action.
If you’re lost and deciding on what to do next, you don’t want vague advice or second-hand guesses. You want to speak to someone who knows the area — someone who’s been there. Someone who can speak from experience.
Research works the same way. To get useful insight, you need to hear from people who live and breathe the problem you’re trying to solve. In complex industries, however, those people can be hard to find. They’re busy, specialised, and not sitting on traditional research panels, waiting for your call.
That’s where we come in. We find the people and participants you need — people with real experience, real context, and real answers. Then we help you ask the right questions, uncover what matters, and turn it into action.
Whether it’s for a one-off project or across the course of a long-term transformation programme, we make sure the right people show up — consistently — so you can make the right decisions and move forward, with confidence.
Transform your research efforts with our expert participant search service, designed to support human-centred thinking and transformation in complex, competitive settings
Focused on B2B, Technical
& Specialist Audiences
Specialised in B2B, we’re used to speaking with business leaders, decision makers and subject matter experts and can provide advice & guidance that generalist providers and platforms cannot.
Digital By Default
We use data, automation and digital technology differently, enabling our team to spend time and energy on your requests rather than on repetitive internal processes.
Relevant Experts
Delivered in Days
We know how important speed can be for you. Within days, you'll receive relevant respondents to review & approve, ready to share their views on the topics you care about.
Not ready for a quote?
Download your free copy of The Ultimate B2B Participant Recruitment Checklist here.
Trusted by Strategy, CX and Product teams inside global brands and leading consultancies including…
and, together, they consistently rate our customer service as excellent [Net Promoter Score: +81]
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“We came with a challenging brief and a short timeline. Polar Insight responded quickly and worked collaboratively with us to get to a great outcome.”
— Research Director, Strategic Insights Firm
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"Really professional team, responsive and clear communicators who understand project criteria. Pleasure to deal with.”
— Project Lead, Leading UX Agency
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“I really appreciate how organised you all are and how you make the process so easy for us!”
— Design Lead, US Research Agency
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“Pleased with the responsiveness of the team and how proactive they were with communication. The quality of the participants was of a great standard.”
— Project Lead, Global Consulting Firm
Flexible packages to suit your business
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Screener Assist
Get expert-designed screeners, fast.
Save time, reduce risk, and launch smarter with our Done-For-You screener service.
Need screeners often? Upgrade to Screener Assist Unlimited — unlimited screener requests, rapid turnaround, and priority access.
Perfect for: busy teams, agencies, and anyone tired of reinventing the wheel when it comes to research operations.
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On Demand Support
Participant recruitment and research services, ready when you are.
Engage us project-by-project — no contracts, just results. Start fast. Finish faster.
Ideal for: ad-hoc projects, tight timelines, or when your team needs backup.
Avoid delays, fill gaps, and keep research moving without committing long-term. -
Partnerships
Your extended insight team. On your terms.
Strategic support for teams running regular research — from screeners to sourcing to full project delivery.Lower your cost per insight, boost consistency, and scale your impact.
Best for: ongoing studies, quarterly sprints, or embedded support. Includes usage-based pricing, volume discounts, and access to planning support.
How It Works:
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Contact us via email, phone or use this page to share any relevant details about your project.
Whether you’re just getting started or know exactly what you want, we’re here to help. If you just have a question about how things work, that’s okay too.
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Receive detailed pricing & an estimated project timeline, based on our expertise & experience
We know you value speed and will provide quotes & timelines as soon as we understand your needs. Where possible, we endeavour to respond in < 24 hours.
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Unlock the expertise you need to impress your clients and grow your business
Sit back while Polar Insight identifies and engages the experts you need to ensure a powerful project your stakeholders will remember.
What will you do with the time you save?
Identifying, screening and scheduling experts for your projects is a resource-intensive process that takes time, effort, expertise, and training.
At Polar Insight, we do it thousands of times every month.
Choosing a specialist partner like Polar Insight is making a conscious choice to focus your limited time and energy on the activities that only you can do. Leave the rest to us.